New Student Orientations

Reynolda Campus – Summer 2017

WELCOME

The Graduate School is extremely pleased to be able to welcome you to Winston-Salem, N.C. and Wake Forest University.  The staff and faculty on the Reynolda campus hope that your educational experience is not only challenging, but rewarding as well.  Wake Forest University is characterized by its devotion to liberal learning and professional preparation for men and women, its strong sense of community and fellowship, and its encouragement of free inquiry and expression.  The information provided on this site is to help you with the relocation process and to help prepare you for an easy transition.


WIN ACCESS  – An email will be sent to the email address provided on your online application with information allowing you to access your WFU user name and password, which will give you access to the Wake Information Network (WIN).  This information is time sensitive.  Please set up your WFU email address as soon as possible.  Future emails will be sent to your WFU email address.


STUDENT IDENTIFICATION CARD – Once you have WIN access, all new students are required to submit their photo to the Deacon OneCard Office by accessing https://wfuresidence.cherwellondemand.com/CherwellPortal/Doc%20for%20Students.  Photos should be submitted no later than May 23rd.


HEALTH INFORMATION SUMMARY – The State of North Carolina requires that all students complete a 2017-2018 WFU Health Information and Immunization Form.  This form can be accessed at http://shs.wfu.edu/forms/.   The form should be returned directly to Student Health Services, PO Box 7386, Winston-Salem, NC, 27109.  If you have questions about the form, please contact the Student Health Services Office at (336) 758-5218 or shs@nullwfu.edu. This form must be on file at the Student Health Services Office by June 1, 2017.


STUDENT HEALTH INSURANCE – Health insurance is required as a condition of enrollment for full-time, degree-seeking domestic graduate students and all international graduate students with F or J visas (full information regarding eligibility can be found on the FAQ page). Students who demonstrate coverage that meets our criteria may waive the insurance provided by WFU by the waiver deadline date.  Information on the waiver process can be found on the Enrollment / Waivers page.

International students with F or J visas will not have the option to waive from the Student Blue plan unless they are covered by a plan with comparable benefits and it is reviewed and approved by the University based on the minimum criteria. Additionally, the plan must be provided by a company licensed to do business in the U.S. with (a) a U.S. claim payment office, (b) a U.S. telephone number, and (c) plan literature available in English

If you are considering purchasing insurance in lieu of Student Blue, please contact the Student Insurance Program in advance to ensure the plan is acceptable. To have your plan reviewed, email your policy to studentinsurance@nullwfu.edu.

HONOR CODE STATEMENTPlease review and sign the Honor Code Statement and return to the Graduate School either electronically as an email attachment to gradschl@nullwfu.edu or as a hard copy to the Graduate School – Brookstown Avenue address.


STUDENT FINANCIAL SERVICESWake Forest University uses an electronic billing system called the Deacon Electronic Account Center (DEAC) for all student accounts.  Log into WIN, access DEAC, click on “Online Bills” and then “Payment Profiles”.  Bills may be paid via eCheck through a secure Automated Clearinghouse (ACH).  If you have any questions about this process, please email sfs@nullwfu.edu or call Student Financial Services at 336-758-5234. Additional information regarding DEAC is available on the Student Financial Services website at http://finance.wfu.edu/sfs.


FINANCIAL AID

Any domestic graduate students interested in applying for a student loan, please contact the Student Financial Office at (336) 758-5154 or gradfinaid@nullwfu.edu.


LEARNING ASSISTANCE CENTER – Wake Forest University is an equal access institution which admits qualified applicants without regard to disability. For additional information, please access the Learning Assistance Center at http://www.wfu.edu/lac/.


PARKING
Any student who wishes to park a vehicle on a university parking lot must register that vehicle with the Parking and Transportation office: http://parking.wfu.edu/20142015-student-parking-information.


HOUSING

Wake Forest University owns properties within close proximity to the campus that are used for housing graduate students of WFU. Our properties have been renovated with modern amenities and appliances.  Additional information can be accessed at http://www.wfu.edu/properties/.

Other web sites you may want to access are the Winston-Salem Journal at http://www.journalnow.com/; the Graduate School web site,   http://graduate.wfu.edu/housing.html; http://www.rent.com/ and   http://www.apartments.com/.


Air Travel to Wake Forest University:

The nearest airport is the Piedmont Triad International Airport (GSO) which is approximately a 30 minute car ride to WFU.  Taxi service is available at the airport through the following provider:  Triad Transportation.  You can find their contact information on their website and they have a customer service booth on the lower level of the airport near the baggage claim.  You may also use public transportation provided by the Piedmont Authority for Regional Transportation (PART).  A shuttle bus runs from the airport to the PART Regional Hub where you may make a connection to the Winston-Salem terminal.  Once you arrive at the bus station in Winston-Salem you will need a taxi to take you to WFU and your lodgings (10 minutes).  Please note that while this is the most economic option, buses may not be immediately available on your arrival. You can check the schedule on the PART website here: PART Route 1 Schedule.

Although not recommended, we have had students arrive at the Charlotte Douglas International Airport (CLT) which is approximately a 90 minute car ride to WFU. There are multiple shuttle services available but most have to be booked in advance including this one:  Charlotte to Winston-Salem.  You may also take a taxi from the airport to the Amtrak train station where you can purchase a ticket to the High Point station. There is shuttle transfer available from the High Point train station to the Winston-Salem bus terminal using the PART system.  Trains are on a limited schedule so make sure to check your times: Amtrak USA.


STUDENTS ACCEPTED TO THE EDUCATION PROGRAM ONLY:

ORIENTATION FOR EDUCATION STUDENTS – An orientation session will be held on Sunday, June 4th at 4:00 p.m. in Tribble Hall, Room B216.    Student ID cards will be available to be picked up at the Education Orientation session.  Please remember to submit your photo by May 23rd.

COMPUTER DISTRIBUTION FOR EDUCATION STUDENTS – Laptop distribution will be Wednesday, June 7th at 10:00 a.m. in the ZSR Reynolds Library, Room 204.  Student ID cards will be required when picking up your computer.

COLLECTION OF TAX AND I-9 FORMS – If you are a student who is receiving a stipend (Master Teacher Assistantship), you will be required to complete the following forms:

A payroll calendar for graduate students can be viewed by scrolling to the bottom of http://finance.wfu.edu/faculty-staff/payroll-services (under Tools).

Please bring your forms and documents required for verification to Ms.  Pearlie Patton in the Human Resources Office, 2598 Reynolda Road (corner of Reynolda and Polo Roads) just outside of the campus entrance:  http://hr.wfu.edu/maps-directions/.  Ms. Patton can be contacted at pattonpd@nullwfu.edu or 336.758.4952.

Note:  The above does not apply to students who have been awarded a Master Teacher Fellowship.

New Graduate Students – Fall 2017

Information and Required Forms

WELCOME

The Graduate School is extremely pleased to be able to welcome you to Winston-Salem, N.C. and Wake Forest University.  The staff and faculty on the Reynolda campus hope that your educational experience is not only challenging, but rewarding as well.

Wake Forest University is characterized by its devotion to liberal learning and professional preparation for men and women, its strong sense of community and fellowship, and its encouragement of free inquiry and expression.  The information provided on this site is to help you with the relocation process and to help prepare you for an easy transition.


WIN ACCESS – An email will be sent to the email address provided on your application with information allowing you to   access your WFU user name and password, which will give you access to the Wake Information Network.  This information is time sensitive.  Please set up your WFU email address as soon as possible.  Future emails will be sent to your WFU email address.


REGISTRATION INFORMATION

Registration for the fall semester is open for new and continuing graduate students.  Please contact your program director to receive the required PIN.

Click on the link below and follow the guided steps to search for courses.

Course Schedule:  Review/Search for Course Schedule

Click here for a step-by-step WIN Registration Guide. In addition, click on the link for a list of possible error messages you may encounter and their resolutions.

If you need assistance with the registration process please contact the Graduate School Office at 336-758-5301.


PROCEDURE FOR ADDING AND DROPPING COURSES

Beginning August 28 students may add and drop graduate level courses online.
To add a graduate level course: Go to the instructor and get a permission of instructor (POI) number and add the course online. The last day to add a course is September 11.

To drop a graduate level course: Drop the course online. No POI is required. The last day to drop a course online is September 11. After September 11 print a drop form from our website, have your advisor and instructor sign it and bring it to the Graduate School Office for processing.  The last day to drop a course for the semester is October 2.

To add an undergraduate course: Complete the undergraduate add form and take it to the Registrar’s Office, Room 110, Reynolda Hall for processing.  The last day to add a course is September 11.

To drop an undergraduate course: Complete the undergraduate drop form and take it to the Registrar’s Office, Room 110, Reynolda Hall for processing.  The last day to drop a course is October 2.


STUDENT IDENTIFICATION CARD – Once you have WIN access, all new students are required to submit their photo to the Deacon OneCard Office by accessing https://wfuresidence.cherwellondemand.com/CherwellPortal/Doc%20for%20Students.  Photos should be submitted no later than July 15th.   Additional information will be available at a later date regarding when/where ID cards will be distributed.


HEALTH INFORMATION SUMMARY – The State of North Carolina requires that all students complete a 2017-2018 WFU Health Information and Immunization Form.  This form can be accessed at http://shs.wfu.edu/forms/.   The form should be returned directly to Student Health Services, PO Box 7386, Winston-Salem, NC, 27109.  If you have questions about the form, please contact the Student Health Services Office at (336) 758-5218 or shs@nullwfu.edu. This form must be on file at the Student Health Services Office by July 1, 2017.  Student Health Services is located in the George C. Mackie Health Center, Lower Level of Reynolds Gym.


STUDENT HEALTH INSURANCE

Health insurance is required as a condition of enrollment for full-time, degree-seeking domestic graduate students and all international graduate students with F or J visas (full information regarding eligibility can be found on the FAQ page). Students who demonstrate coverage that meets our criteria may waive the insurance provided by WFU by the waiver deadline date.  Information on the waiver process can be found on the Enrollment / Waivers page.

International students with F or J visas will not have the option to waive from the Student Blue plan unless they are covered by a plan with comparable benefits and it is reviewed and approved by the University based on the minimum criteria. Additionally, the plan must be provided by a company licensed to do business in the U.S. with (a) a U.S. claim payment office, (b) a U.S. telephone number, and (c) plan literature available in English

If you are considering purchasing insurance in lieu of Student Blue, please contact the Student Insurance Program in advance to ensure the plan is acceptable. To have your plan reviewed, email your policy to studentinsurance@nullwfu.edu.


HONOR CODE STATEMENTPlease review and sign the Honor Code Statement and return to the Graduate School Brookstown Office either via hard copy, http://graduate.wfu.edu/mailingaddress.html, or as an email attachment to gradschl@nullwfu.edu.


OFFICIAL MATERIALS:Please submit official final transcripts and official test scores to the Graduate School by August 1st.

Official final transcripts must be received in a sealed envelope from your university and can be sent electronically by your university to gradschl@nullwfu.edu or through the mail to:  Graduate School of Arts and Sciences, Wake Forest University, 200 Brookstown Avenue, Suite 305, Winston-Salem, N.C., 27101.

Please request your official test scores (GRE’s and TOEFL’s) be sent to university code 5885.  Official IELTS reports will need to be sent via hard copy to the Brookstown Avenue address.

STUDENT FINANCIAL SERVICESWake Forest University uses an electronic billing system called the Deacon Electronic Account Center (DEAC) for all student accounts.  Log into WIN, access DEAC, click on “Online Bills” and then “Payment Profiles”.  Bills may be paid via eCheck through a secure Automated Clearinghouse (ACH).  If you have any questions about this process, please email sfs@nullwfu.edu or call Student Financial Services at 336-758-5234. Additional information regarding DEAC is available on the Student Financial Services website at http://finance.wfu.edu/sfs.

COST OF ATTENDANCE: http://grad.financialaid.wfu.edu/cost-of-attendance/.


WELLNESS MEMBERSHIP & FEES – When the fall 2017 semester arrives, the entire Wake Forest campus community will be enjoying a re-opened Reynolds Gym that has returned to the life of this community as a state-of-the-art wellbeing center.  On any given day, students, faculty, staff and others are likely to take advantage of its greatly expanded cardio and weight equipment, dedicated functional training space, personal and small group training, activity courts, climbing and bouldering wall, expanded operating hours, comfortable lounge and meeting space, and much more.  And, Reynolds Gym will offer even more when renovation of the entire facility is completed in spring 2018.

In support of the gym and the University’s extensive wellbeing center facilities, the University is introducing wellness center membership fees for some community members starting September 1. The wellness fee for full-time, Reynolda campus students will be $150 per semester. Additional information can be accessed on the following link, including information on how to opt out of the membership (and the $300 per year fee): http://campusrec.studentlife.wfu.edu/membership/graduate-and-professional-students/


FINANCIAL AID

Any domestic graduate students interested in applying for a student loan, please contact the Student Financial Office at (336) 758-5154 or gradfinaid@nullwfu.edu.


LEARNING ASSISTANCE CENTER – Wake Forest University is an equal access institution which admits qualified applicants without regard to disability. For additional information, please access the Learning Assistance Center at http://www.wfu.edu/lac/.


PARKING  – Any student who wishes to park a vehicle on a university parking lot must register that vehicle with the Parking and Transportation office  http://parking.wfu.edu/contact-us/.  Additional information will be available in mid-July regarding parking registration for graduate students.  


HOUSING

Wake Forest University owns properties within close proximity to the campus that are used for housing graduate students of WFU. Our properties have been renovated with modern amenities and appliances.  Additional information can be accessed at http://properties.wfu.edu/graduate-housing/.

Other web sites you may want to access are the Winston-Salem Journal at http://www.journalnow.com/; the Graduate School web site,   http://graduate.wfu.edu/housing.html; http://www.rent.com/ and   http://www.apartments.com/.


Air Travel to Wake Forest University:

The nearest airport is the Piedmont Triad International Airport (GSO) which is approximately a 30 minute car ride to WFU.  Taxi service is available at the airport through the following provider:  Triad Transportation.  You can find their contact information on their website and they have a customer service booth on the lower level of the airport near the baggage claim.  You may also use public transportation provided by the Piedmont Authority for Regional Transportation (PART).  A shuttle bus runs from the airport to the PART Regional Hub where you may make a connection to the Winston-Salem terminal.  Once you arrive at the bus station in Winston-Salem you will need a taxi to take you to WFU and your lodgings (10 minutes).  Please note that while this is the most economic option, buses may not be immediately available on your arrival. You can check the schedule on the PART website here: PART Route 1 Schedule.

Although not recommended, we have had students arrive at the Charlotte Douglas International Airport (CLT) which is approximately a 90 minute car ride to WFU. There are multiple shuttle services available but most have to be booked in advance including this one:  Charlotte to Winston-Salem.  You may also take a taxi from the airport to the Amtrak train station where you can purchase a ticket to the High Point station. There is shuttle transfer available from the High Point train station to the Winston-Salem bus terminal using the PART system.  Trains are on a limited schedule so make sure to check your times: Amtrak USA.