New Student Orientation

Click the appropriate tab for your program’s campus orientation information.

WELCOME

The Graduate School is extremely pleased to be able to welcome you to Winston-Salem, N.C. and Wake Forest University. The staff and faculty on the Reynolda campus hope that your educational experience is not only challenging, but rewarding as well.

Wake Forest University is characterized by its devotion to liberal learning and professional preparation for men and women, its strong sense of community and fellowship, and its encouragement of free inquiry and expression.  The information provided on this site is to help you with the relocation process and to help prepare you for an easy transition.


WIN ACCESS

An email will be sent to the email address provided on your application with information allowing you to access your WFU user name and password, which will give you access to the Wake Information Network.  This information is time sensitive.  Please set up your WFU email address as soon as possible.  Future emails will be sent to your WFU email address.


TECHNOLOGY AT WFU

Visit the New Student Computing page where you will find all of your computing needs on one page:  https://is.wfu.edu/new-student-computing/.


REGISTRATION INFORMATION


STUDENT IDENTIFICATION CARD

Once you have WIN access, all new students are required to submit their photo to the Deacon OneCard Office by accessing https://wfuresidence.cherwellondemand.com/CherwellPortal/Doc%20for%20Students.  Photos should be submitted any time prior to July 15th.


HEALTH INFORMATION SUMMARY

The State of North Carolina requires that all students complete a 2018-2019 WFU Health Information and Immunization Form.  This form can be accessed at http://shs.wfu.edu/forms/.  The form should be returned directly to Student Health Services, PO Box 7386, Winston-Salem, NC, 27109.  If you have questions about the form, please contact the Student Health Services Office at (336) 758-5218 or shs@nullwfu.edu.  This form must be on file at the Student Health Services Office by July 1, 2018.   Student Health Services is located on the Ground Level, Reynolds Gymnasium, in the Wellbeing Center.   


STUDENT HEALTH INSURANCE

Health insurance is required as a condition of enrollment for full-time, degree-seeking domestic graduate students and all international graduate students with F or J visas.  Students who demonstrate coverage that meets our criteria may waive the insurance provided by WFU by the waiver deadline date.  Information on the waiver process can be found on the Enrollment / Waivers page.  Open enrollment will begin on June 1, 2018.  Students must enroll or waive out of the health insurance by August 31, 2018.

International students with F or J visas will not have the option to waive from the Student Blue plan unless they are covered by a plan with comparable benefits and it is reviewed and approved by the University based on the minimum criteria. Additionally, the plan must be provided by a company licensed to do business in the U.S. with (a) a U.S. claim payment office, (b) a U.S. telephone number, and (c) plan literature available in English

If you are considering purchasing insurance in lieu of Student Blue, please contact the Student Insurance Program in advance to ensure the plan is acceptable. To have your plan reviewed, email your policy to studentinsurance@nullwfu.edu.


HONOR CODE STATEMENT

Please review and sign the Honor Code Statement.  Please return the form to the Graduate School at 200 Brookstown Avenue, Suite 305, Winston-Salem, N.C., 27101, or as an email attachment to gradschl@nullwfu.edu.  The Honor Code Statement must be received no later than August 1, 2018.


OFFICIAL MATERIALS

Please submit official final transcripts and official test scores to the Graduate School by August 1st.
Official final transcripts must be received directly from your university either as a hard copy or an official certified electronic transcript (e-transcript).  Hard copies should be mailed to Graduate School of Arts and Sciences, Wake Forest University, 200 Brookstown Avenue, Suite 305, Winston-Salem, N.C., 27101.  Official electronic transcripts can be sent to gradschl@nullwfu.edu.

International Transcripts – International students must submit official transcripts which have been translated into English by their university, or a credential evaluation service such as World Education Services (WES) http://www.wes.org/.  If a conferred degree is not on the transcript, then we will also require official copies of your degree certificate and/or diploma.  NOTE: Transcripts, degree certificates and/or diplomas that have been translated by the student will not be accepted.  Official transcripts must bear all appropriate signatures and institution seal and be received directly from the institution in a sealed envelope.

Official test scores should be sent to the Graduate School – Reynolda Campus.  Test codes for the GRE and TOEFL can be found at http://graduate.wfu.edu/admissions-required-tests/.  Official IELTS reports will need to be sent via hard copy to the WFU Graduate School of Arts and Sciences, 200 Brookstown Avenue, Suite 305, Winston-Salem, N.C.  27101.


STUDENT FINANCIAL SERVICES

Wake Forest University uses an electronic billing system called the Deacon Electronic Account Center (DEAC) for all student accounts.  Log into WIN, access DEAC, click on “Online Bills” and then “Payment Profiles”.  Bills may be paid via eCheck through a secure Automated Clearinghouse (ACH).  If you have any questions about this process, please email sfs@nullwfu.edu or call Student Financial Services at 336-758-5234.  Additional information regarding DEAC is available on the Student Financial Services website at http://finance.wfu.edu/sfs.


COST OF ATTENDANCEhttp://grad.financialaid.wfu.edu/cost-of-attendance/.


FINANCIAL AID

Any domestic graduate students interested in applying for a student loan, please contact the Student Financial Office at (336) 758-5154 or gradfinaid@nullwfu.edu.


LEARNING ASSISTANCE CENTER

Wake Forest University is an equal access institution which admits qualified applicants without regard to disability. For additional information, please access the Learning Assistance Center at http://lac.wfu.edu/.


PARKING

Any student who wishes to park a vehicle on a university parking lot must register that vehicle with the Parking and Transportation office.  Additional information will be available in mid-summer regarding parking registration for graduate students.  


HOUSING

Wake Forest University owns properties within close proximity to the campus that are used for housing graduate students of WFU. Our properties have been renovated with modern amenities and appliances.  Additional information can be accessed at http://properties.wfu.edu/graduate-housing/.

Other web sites you may want to access are the Winston-Salem Journal at http://www.journalnow.com/; the Graduate School web site,   http://graduate.wfu.edu/housing.html; http://www.rent.com/ and   http://www.apartments.com/.


Air Travel to Wake Forest University:

The nearest airport is the Piedmont Triad International Airport (GSO) which is approximately a 30 minute car ride to WFU.  Taxi service is available at the airport through the following provider:  Triad Transportation.  You can find their contact information on their website and they have a customer service booth on the lower level of the airport near the baggage claim.  You may also use public transportation provided by the Piedmont Authority for Regional Transportation (PART).  A shuttle bus runs from the airport to the PART Regional Hub where you may make a connection to the Winston-Salem terminal.  Once you arrive at the bus station in Winston-Salem you will need a taxi to take you to WFU and your lodgings (10 minutes).  Please note that while this is the most economic option, buses may not be immediately available on your arrival. You can check the schedule on the PART website here: PART Route 1 Schedule.

Although not recommended, we have had students arrive at the Charlotte Douglas International Airport (CLT) which is approximately a 90 minute car ride to WFU. There are multiple shuttle services available but most have to be booked in advance including this one:  Charlotte to Winston-Salem.  You may also take a taxi from the airport to the Amtrak train station where you can purchase a ticket to the High Point station. There is shuttle transfer available from the High Point train station to the Winston-Salem bus terminal using the PART system.  Trains are on a limited schedule so make sure to check your times: Amtrak USA.

 

WELCOME

The Graduate School is extremely pleased to be able to welcome you to Winston-Salem, N.C. and Wake Forest University. The staff and faculty on the Bowman Gray campus hope that your educational experience is not only challenging, but rewarding as well.

Wake Forest University is characterized by its devotion to liberal learning and professional preparation for men and women, its strong sense of community and fellowship, and its encouragement of free inquiry and expression. The information provided on this site is to help you with the relocation process and to help prepare you for an easy transition. Please do not hesitate to contact the Graduate School or your program of study if you have any questions.

Orientation for the incoming Fall 2018 term will be held on Tuesday, August 7, 2018. Please refer to the academic calendar for other important dates. A packet containing the course schedule, registration form, and other pertinent materials will be available at orientation.

Please Note: New Student Orientation is mandatory for all students. If you have a situation which will not allow you to attend all phases, you MUST contact Ms. Denise Wolfe at 1-336-716-4925, or by email to dewolfe@nullwakehealth.edu to discuss the particulars of your situation. Please DO NOT contact the program office.


CHECK-IN & PARKING

The Graduate School is located in the Innovation Quarter in downtown Winston-Salem.

Orientation will be held in BioTech Place, 575 N. Patterson Avenue, 1st floor in the Auditorium, Room 151.

Parking will be made available in the P8 Parking Lot located behind the 525@Vine Building and cross N Research Parkway. The parking lot entrance is located on N Research Parkway. Please refer to the attached map for the location of the parking lot with directions for accessing the building. Staff will be stationed at the main entrance to assist with directions.

You will be asked to complete parking registration information during orientation so please be sure to bring the make, model, and license plate number for your vehicle to orientation. Parking authorization will be completed during the ID Badge session.


CONTACT INFORMATION

Please feel free to contact the Graduate School office any time prior to the first day of orientation if you have any questions or special needs.

Ms. Denise Wolfe
Administrative Assistant
336-716-4925
1-800-GET-GRAD
dewolfe@nullwakehealth.edu


COURSE REGISTRATION

Registration will take place during orientation. Instructions will be provided by the Registrar with links and login information to access your student account.


CURRENT STUDENT CONTACTS

Please click HERE for a list of current students (listed by program) who have volunteered to assist incoming students with their relocation needs.


EMAIL & STUDENT ACCOUNTS

Email addresses, access ID’s and passwords will be provided during orientation. On-campus and off-campus access is available.


FINANCIAL AID

Any domestic graduate students interested in applying for financial aid should contact finaid@nullwakehealth.edu or 336-716-2889 for assistance.


HEALTH INFORMATION SUMMARY

All incoming students are required to comply with vaccination requirements and will undergo a background check in advance of orientation. (You will also be required to complete a drug screening paid for by the Graduate School).

The Graduate School has contracted with CastleBranch to conduct the background screening and monitor receipt of the required health forms and vaccinations. Click below for instructions on logging in and reaching their Service Desk. Note the package code for login – “wk97”. Click on the “PLACE ORDER” button, or on the “Package Selection” quick link to access the Graduate School’s login page.

If you have not completed both the background screening and required vaccinations, you will not be allowed to participate in orientation or to enroll in our Graduate School. If you have extenuating circumstances that will not allow you to complete these requirements by the deadlines listed in CastleBranch, please contact Beth Whitsett (bwhitset@nullwakehealth.edu) or Dr. Erik Brady (ebrady@nullwakehealth.edu) as soon as possible.

NOTE: Current employees and continuing students of the medical center are waived from the background check, health record submission, and drug screening since these items were performed as a requirement of employment and during your initial enrollment in the Graduate School. You will be contacted directly by Employee Health if there are any deficiencies in your medical record.

NOTE: Any outstanding immunizations/vaccinations NOT received prior to orientation will need to be obtained immediately after arrival. If there is a deficiency, it is recommended that any outstanding immunization/vaccinations requirements be obtained at one of the many outpatient clinics in the area in order to use your personal/student health insurance. Health insurance may not be used, and you WILL BE charged, if you request a vaccination from the Employee Health clinic.


HOUSING

Rooms, apartments, and houses are available in the neighborhood of the Wake Forest Baptist Medical Center and the downtown Innovation Quarters where classroom and lab space are located. The Graduate School and School of Medicine maintains separate on-line housing lists for your convenience.

Many apartments and homes in the surrounding neighborhoods offer various housing situations for our graduate and medical students.


NEW VENDOR FORMS

Please complete the following forms in order to be setup in Human Resources as a vendor. If you attend any meetings or conferences, or other school related activities in which you qualify for travel reimbursements, you will already have an account setup.


ORIENTATION TRAINING VIDEOS

>> 2018 Video Presentations – Pending

>> 2017 Video Presentations

The following video presentations were recorded at the fall 2017 orientation. The video number and approximate time stamp for each section is listed beside the presentation name.

Video Presentations:

  • Core Facilities, and Instrumentation (Video 3 | 2:48:00)
    Ms. Laurie Molloy, MBA, Director, Interdisciplinary Research, CTSI
  • Counseling and Wellness Services (Video 2 | 00:33:00)
    Mr. Ryan M. MacLeod, Sr. Mental Health Counselor, Counseling & Wellness Services
  • Disability Services (Video 1 | 00:35:00)
    Dr. Michael Shuman, Director, Learning Assistance Center
  • Environmental Health & Safety Training (Video 2 | 01:19:40)
    Ms. Bernie Menuey, Senior Specialist-Biosafety
    Mr. David Sheehan, Fire and Life Safety Specialist
  • Safety, Security, and the Clery Act (Video 1 | 01:27:00)
    Mr. Jeff Holleman, Wake Forest University Security Services
    Mr. Kevin Leonard, Director, Wake Forest Baptist Medical Center Security Services
  • Title IX & Section 504 Disability Grievances (Video 1 | 00:47:00)
    Ms. Tanya Jachimiak, JD, Director, Title IX Office
    Ms. Jessica Telligman, JD, Deputy Title IX Coordinator & Investigator
  • Transportation, Services, and Amenities – Innovation Quarter and Main Campus (Video 3 | 3:51:40)
    Ms. Linda Dorton, Academic Enterprise Performance Improvement Coordinator

TRANSCRIPTS

Please use the following address if mailing your official transcripts, or request that your schools send them electronically to bggrad@nullwakehealth.edu

Dean of the Graduate School
Wake Forest University
Bowman Gray Campus
525 Vine Street, Suite 150
Winston-Salem, NC 27101


Air Travel to Wake Forest University:

The nearest airport is the Piedmont Triad International Airport (GSO) which is approximately a 30 minute car ride to WFU.  Taxi service is available at the airport through the following provider:  Triad Transportation.  You can find their contact information on their website and they have a customer service booth on the lower level of the airport near the baggage claim.  You may also use public transportation provided by the Piedmont Authority for Regional Transportation (PART).  A shuttle bus runs from the airport to the PART Regional Hub where you may make a connection to the Winston-Salem terminal.  Once you arrive at the bus station in Winston-Salem you will need a taxi to take you to WFU and your lodgings (10 minutes).  Please note that while this is the most economic option, buses may not be immediately available on your arrival. You can check the schedule on the PART website here: PART Route 1 Schedule.

Although not recommended, we have had students arrive at the Charlotte Douglas International Airport (CLT) which is approximately a 90 minute car ride to WFU. There are multiple shuttle services available but most have to be booked in advance including this one:  Charlotte to Winston-Salem.  You may also take a taxi from the airport to the Amtrak train station where you can purchase a ticket to the High Point station. There is shuttle transfer available from the High Point train station to the Winston-Salem bus terminal using the PART system.  Trains are on a limited schedule so make sure to check your times: Amtrak USA.